INSTRUCTIONS FOR COMPLETING AGENCY SURVEY

 Completing the Agency Survey                                         Agency Survey & Instructions PDF

Because the Agency Survey requires the collection of technology data at the local level, the printed “paper” form must be completed before attempting to complete the survey on-line.  Additional resources, forms, and instructions such as an optional “Computer Inventory Worksheet” in Excel may be downloaded directly from the Resources page of this website.  

To insure that the survey reflects an accurate assessment of your agency’s technology, it is suggested that Sections B2 to E6 of the survey be completed in consultation with the Head Start program’s management team.  This might be accomplished by completing it jointly in a meeting.  Another option would be to have each management team member complete sections B2-E6 of the agency survey individually.  These individual surveys may then be analyzed and used to complete the final Agency Survey that will be completed on-line.  Only one Agency Survey may be completed for each agency.

TARGET DATE FOR COMPLETION OF ALL SURVEYS IS JANUARY 15, 2007. 

Reporting Head Start Data

This survey should be limited to reporting data on the Head Start program (i.e. Head Start staff, locations, and resources).  However, in organizations such as a local education agency or community action agency that operates multiple programs in addition to Head Start, the survey data should include shared resources (i.e. technology resources, equipment, and software that may not have been purchased by Head Start directly but are used by the Head Start program or Head Start staff). 

Delegate Agencies

Completion of the surveys by delegate agencies is optional.  If the grantee wishes to collect this survey information from its delegate(s), please forward the Agency & Staff Survey forms to each delegate and ask them to complete the Agency Survey and the Staff Surveys on-line in accordance with these instructions.  When completing the Agency Survey, delegates must select the Grantee Name and then enter the grantee number and delegate ID for their agency and the name of the delegate agency. 

Survey Results

Survey results and summaries will be available on-line through agency, state, and regional reports.

Instructions for Completing Agency Survey On-Line 

Ø      When all items of the “paper” Agency Survey are complete, please enter the Agency Survey results on-line.   Only one Agency Survey per agency.

Ø      Using your internet browser, type in this address:   www.aacshs.org & hit the Enter key.

Ø      On the home page of this site, click on “Surveys” (at the top of the page)

Ø      You will be prompted to enter a user name and password.  Enter the username and password provided to you and click on “LOGON”

Ø      Click on “Agency Survey” (at the top of the page)

Ø      Complete the Agency Survey responding to each survey item.

Ø      After all items have been completed, click on “Submit” at the bottom of the form and you will receive a confirmation that the survey has been submitted

Ø      Survey is complete and you may close your browser.