AGENCY INSTRUCTIONS FOR COMPLETING STAFF SURVEY

Staff Survey Sample                                                                        Staff Survey & Instructions PDF

Each grantee should have the following number of staff complete the Staff Survey directly on-line and/or complete the attached “paper” survey which may then be completed on-line by a data entry person.   The agency may elect to have all staff complete the survey; however, the agency should insure that the following minimum numbers of Head Start staff complete the survey:

• All Head Start Administrators, Directors, Managers, Coordinators, and Specialists
• Minimum of 10% of all office clerical staff
• Minimum of 1 or 10% (whichever is larger) of the classroom teachers (or home-based teachers) at each Head Start center or school selected at random.
• Minimum of 10% of all Family Advocates and Health Services Staff selected at random but representative of multiple centers or locations
• Minimum of 5% of all other classroom and non-classroom staff selected at random but representative of multiple centers or locations.

Completing the Staff Survey

The Staff Survey is point & click and may be completed in five minutes or less.  After selecting the staff to complete the survey in accordance with the above sample, the agency may use any or all of these methods to request staff to complete the survey:

• Disseminate a copy of the attached Staff Survey to selected staff (as paper copy or email attachment) and instruct staff to go on-line to complete.
• Email the instructions at the top of the Staff Survey form to selected staff with internet access and ask them to go on-line to complete the survey.
• For staff without internet access, disseminate the paper copy of the form to the selected staff; have them complete the survey; and then return to the central office where you can have a data entry person enter the survey(s) on-line.

TARGET DATE FOR COMPLETION OF ALL SURVEYS IS JANUARY 15, 2007.

 Survey Results

The grantee may go on-line at this web-site to monitor how many staff have completed the survey.  Survey results and summaries will be available on-line at this site as well.

Instructions for Completing Staff Survey On-Line

Ø      Using your internet browser, type in this address:   www.aacshs.org & hit the Enter key.

Ø      On the home page of this site, click on “Surveys” (at the top of the page)

Ø      You will be prompted to enter a user name and password.  Use the the username and password provided to you and click on “LOGON”.

Ø      Click on “Staff Survey” (at the top of the page)

Ø      Complete the survey responding to each survey item.

Ø      After all items have been completed, click on “Submit” at the bottom of the form and you will receive a confirmation that the survey has been submitted

Ø      Survey is complete and you may close your browser.

Ø      Note:  If you do not have access to the internet, you may complete the paper form and send this completed form to your agency’s central office where it will be entered on-line.